Meeting Rescheduling: Effective Communication and Examples
How to Reschedule an Appointment – If you need to reschedule an appointment, it’s important to do so in a timely and professional manner. In this article, we’ll provide you with some helpful tips and tricks to make the process as smooth and stress-free as possible.
Consider the following scenario: it’s Monday morning, and you’re raring to go. But, your dog is sick and need your care, or you are ill yourself. You find yourself having to postpone a meeting that you had intended to attend for any reason. Don’t be concerned; everyone experiences this from time to time. In this post, we’ll go through how to communicate successfully with your team and reschedule a meeting without generating undue stress.
Rescheduling a Meeting for Many Reasons
You may need to postpone a meeting for a number of reasons. Here are a few such examples:
- Personal disease or a familial illness
- Unexpected events, such as a car accident or harsh weather
- Emergencies or deadlines at work
- Conflicts in scheduling or double booking
- Additional significant occurrences or obligations
When Should You Reschedule a Meeting?
If you are unable to attend a previously agreed-upon meeting, it is critical that you reschedule as soon as possible. This will provide everyone concerned adequate time to change their calendars. Here are a few pointers to remember:
- As soon as feasible, notify all attendees.
- Provide a clear and simple explanation for the rescheduling.
- Apologize for any trouble caused and propose a new day and time that works for everyone.
How to Rearrange a Meeting
A meeting may be rescheduled in a few easy steps:
- Examine your schedule to find a new day and time that works for both you and the other guests.
- Write an email or contact everyone to let them know about the change.
- Give a thorough explanation for the postponement and apologize for any inconvenience.
- Confirm the revised day and time with everyone in attendance to ensure that everyone is on the same page.
Samples of Emails
Here are a few email samples to assist you with the rescheduling process:
Sample Email 1: Illness-Rescheduling
Subject: Meeting Rescheduled Due to Sickness
Greetings, [Name],
I hope this email finds you in good health. Due to an unexpected sickness, I will be unable to attend our planned meeting tomorrow. Please accept my apologies for any trouble this may create.
Can we reschedule the meeting for [Date and Time]? Please let me know whether this is acceptable to you.
Again, I apologize for any delay and appreciate your patience.
Best wishes,
[Your Surname]
Rescheduling Due to a Work-Related Emergency, Sample Email 2
Subject: Meeting Rescheduled Due to Work Emergencies
Greetings, [Name],
I hate to tell you that owing to a business situation, I will be unable to attend our planned meeting tomorrow. I appreciate the short notice, and I regret for any trouble this may create.
Can we reschedule the meeting for [Date and Time]? Please let me know whether this is acceptable to you.
Again, I apologize for any delay and appreciate your patience.
Best wishes,
[Your Surname]
Meeting rescheduling might be inconvenient, but it doesn’t have to be unpleasant. You can guarantee that everyone is on the same page and that the meeting may be successfully rescheduled by communicating effectively with your team and offering clear reasons for the change.
Meeting Rescheduling: Effective Communication and Examples
It might be inconvenient to reschedule a meeting, but it is occasionally required due to unanticipated or urgent concerns. You may need to postpone a meeting for a number of reasons, including:
- Illness in oneself or one’s family
- Poor traffic or inclement weather
- A change in plans that renders the initial meeting obsolete
- You’ve accidentally double-booked yourself
- Other pressing difficulties at home or at work
Therefore, postponing a meeting at the last minute owing to a lack of preparation should be avoided.
Postponing a Meeting: Effective Communication Ideas
Be sure your cause for postponing is urgent and convincing, and not a result of your own time management concerns. If you do need to postpone a meeting, here are some communication ideas to assist you:
- Inform attendees as soon as possible.
- Begin by writing a clear and short message to the guests, which you can send through an instant messaging app or a more formal email.
- Make it a point to explain why the meeting has to be postponed, and make your message honest but short.
- If it’s a personal concern, you don’t need to provide specifics, but if it’s a work-related dispute, you should be forthcoming.
- Take your time writing the letter to ensure that it effectively expresses your message and apologies.
- If feasible, give the guests at least 24 hours’ notice.
- Set a new date and time. When postponing a meeting, it’s critical to provide a new day and time that works for everyone. You may provide a few possibilities for participants to pick from, or you can recommend a particular day and time that works best for you. To ensure that everyone is on the same page, confirm the revised date and time with all participants.
- Please accept my apologies for any inconvenience. When postponing a meeting, it is critical to recognize any inconvenience and truly apologize. Inform the audience that you appreciate their patience and flexibility. A little empathy may go a long way toward establishing positive connections with your coworkers.
Example of an Email:
Subject: Rearranging Our Meeting
Greetings, [Name],
I hope this email finds you in good health. I apologize for being unable to attend our planned meeting tomorrow due to [insert reason here]. Please accept my apologies for any trouble this may create.
Can we reschedule the meeting for [Date and Time]? Please let me know whether this works for you, and I’ll ensure that everyone else confirms.
Again, I apologize for any inconvenience and appreciate your understanding.
Best regards,
[Your Name]
Again, I apologize for any delay and appreciate your patience.
Best wishes,
[Your Surname]
Rescheduling a meeting may be difficult, but with good communication and organization, you can guarantee that everyone is on the same page. You may make the process go as smoothly as possible by alerting the guests as soon as possible, providing a new day and time, and apologizing for any inconvenience.
Strategies for Successful Communication When Rescheduling a Meeting
Effective communication is essential when postponing a meeting. Here are a few pointers to assist you make the process run as smoothly as possible:
- Create Your Own Email: Even if you have an assistant who generally handles your calendar, writing the rescheduling email personally shows participants that you value their time and are concerned about having to postpone. You may even personalize it by asking for their thoughts on a new meeting time. Being considerate of your coworkers’ schedules is a key attribute, and drafting the email personally demonstrates this.
- In the email, be descriptive:
- Topic Heading: The subject line of your email should clearly mention whether the meeting has been canceled or rescheduled. Include the original meeting date in the subject line, as well as the terms meeting cancellation or meeting rescheduling. If the meeting is with someone outside your organization, add your name as well as the name of your firm in the subject line.
- Please suggest another method of communication: If you are unable to attend an in-person meeting, try offering a phone or video chat as an alternate mode of contact. If you need to care for a sick family member or are dealing with unanticipated travel or weather concerns, this might be a beneficial answer. When it comes to successful communication, being adaptive and flexible is essential.
Example of an Email:
Topic Line: [Original Meeting Date] Meeting Rescheduling
Greetings, [Name],
I hope this email finds you in good health.
Due to [insert reason here], I will be unable to attend our planned meeting on [Original Meeting Date].
Please suggest a few dates and times that work for you, and I’ll ensure that everyone else confirms. If needed, we may consider a phone or video chat as an alternate mode of contact.
Again, I apologize for any inconvenience and appreciate your understanding.
Best regards,
[Your Name]
I apologize for being unable to attend our planned meeting on [Original Meeting Date] due to [enter reason here]. Please accept my apologies for any trouble this may create.
I’d like to schedule the meeting for [Proposed Meeting Day and Time]. Please let me know whether this works for you, and I’ll ensure that everyone else confirms. If the revised time does not work for you, please let me know so that we may consider other choices. Instead, maybe we can arrange a phone or video chat.
Again, I apologize for any delay and appreciate your patience.
Best wishes,
[Your Surname]
It might be difficult to reschedule a meeting, but with excellent communication, you can guarantee that everyone involved is on the same page. You may help the process go as smoothly as possible by composing the email yourself, being specific in the subject line, and providing alternate channels of contact. Remember to keep your colleagues’ schedules in mind and to be flexible in finding a solution that works for everyone.
Strategies for Successful Communication When Rescheduling a Meeting
Rescheduling a meeting may be a challenging undertaking, but good communication can make the process go more smoothly. Here are some pointers to assist you make the rescheduling process run as smoothly as possible:
Suggest a Different Meeting Format: If the meeting can be held in a format that better meets your requirements, such as a video or phone conference, request that the meeting be moved to a different platform. If there are urgent action items to delegate, try sending an email detailing the conversation points and action items, and indicating that you will follow up shortly with further specifics. Another option is to have an asynchronous meeting and allow your peers to asynchronously submit their talking points and action items to a shared note.
Example of an Email:
Topic Line: [Original Meeting Date] Meeting Rescheduling
Greetings, [Name],
I hope this email finds you in good health.
Due to [insert reason here], I will be unable to attend our planned meeting on [Original Meeting Date].
I’d like to schedule the meeting for [Proposed Meeting Day and Time]. Please let me know whether this works for you, and I’ll ensure that everyone else confirms. If the revised time does not work for you, please let me know so that we may consider other choices. Instead, maybe we can arrange a phone or video chat.
Again, I apologize for any inconvenience and appreciate your understanding.
Best regards,
[Your Name]
Strategies for Rescheduling Meetings with Effective Communication
Meeting Rescheduling
Consider the following scenario: it’s Monday morning, and you’re raring to go. But, your dog is sick and need your care, or you are ill yourself. You find yourself having to postpone a meeting that you had intended to attend for any reason. Don’t be concerned; everyone experiences this from time to time. In this post, we’ll go through how to communicate successfully with your team and reschedule a meeting without generating undue stress.
Rescheduling a Meeting for Many Reasons
You may need to postpone a meeting for a number of reasons. Here are a few such examples:
- Personal disease or a familial illness
- Unexpected events, such as a car accident or harsh weather
- Emergencies or deadlines at work
- Conflicts in scheduling or double booking
- Additional significant occurrences or obligations
When Should You Reschedule a Meeting?
If you are unable to attend a previously agreed-upon meeting, it is critical that you reschedule as soon as possible. This will provide everyone concerned adequate time to change their calendars. Here are a few pointers to remember:
- As soon as feasible, notify all attendees.
- Provide a clear and simple explanation for the rescheduling.
- Apologize for any trouble caused and propose a new day and time that works for everyone.
How to Rearrange a Meeting
A meeting may be rescheduled in a few easy steps:
- Examine your schedule to find a new day and time that works for both you and the other guests.
- Write an email or contact everyone to let them know about the change.
- Give a thorough explanation for the postponement and apologize for any inconvenience.
- Confirm the revised day and time with everyone in attendance to ensure that everyone is on the same page.
Samples of Emails
Sample Email 1: Illness-Rescheduling
Subject: Meeting Rescheduled Due to Sickness
Greetings, [Name],
I hope this email finds you in good health. Due to an unexpected sickness, I will be unable to attend our planned meeting tomorrow. Please accept my apologies for any trouble this may create. Please reschedule the meeting for [Date and Time]? Please let me know whether this is acceptable to you.
Again, I apologize for any delay and appreciate your patience.
Best wishes,
[Your Surname]
Sample Email 2: Rescheduling Due to a Work-Related Emergency
Subject: Meeting Rescheduled Due to Work Emergencies
Greetings, [Name],
I hate to tell you that owing to a business situation, I will be unable to attend our planned meeting tomorrow. I appreciate the short notice, and I regret for any trouble this may create. Please reschedule the meeting for [Date and Time]? Please let me know whether this is acceptable to you.
Again, I apologize for any delay and appreciate your patience.
Best wishes,
[Your Surname]
Strategies for Successful Communication When Rescheduling a Meeting
It might be tough to reschedule a meeting, but efficient communication can help the process go more smoothly. Here are some pointers to assist you make the rescheduling process run as smoothly as possible:
Please accept my sincere apologies.
Express your apologies and beg for forgiveness when postponing a meeting. Recognize that you are not flawless, but you care about the guests’ relationships. This may aid in the development of greater rapport. If the rescheduled meeting was important, try following up the next day with a phone call.
Demonstrate Your Appreciation
Thank your colleagues, boss, customers, or stakeholders who were unable to attend the meeting. After apologizing for any hardship caused by your cancellation, thank them for reading your email and taking your request to accommodate the rescheduled day and time into consideration.
Determine the level of urgency
If something comes up and the meeting is in 10 minutes, you’ll have to make a split-second choice. Quickly consider the advantages and downsides and determine the level of urgency. It’s never too late to reschedule if you or a loved one becomes unexpectedly unwell or in danger.
When is it too late to reschedule an appointment?
If you need to reschedule a meeting, but it’s just a few days away, you’ll need to make a speedy choice. Here are some pointers to help you decide whether it’s too late to reschedule:
- Can you cut the meeting short? If you’re short on time, try cutting the meeting short rather than canceling it entirely. This may assist you in meeting your obligations without interrupting your schedule or inconveniencing others.
- Provide a Different Format. Try presenting an alternative meeting format that meets your current requirements.
Remember to truly apologize for any difficulty caused, and to be flexible in finding a solution that works for everyone’s schedule.
Rescheduling a Meeting: Effective Communication Strategies
Introduction
Rescheduling a meeting may be difficult, but with efficient communication and the appropriate attitude, you can make the process as painless as possible. While deciding to reschedule, remember to apologize honestly, offer thanks, and consider the urgency of the issue. You can maintain strong connections with your coworkers, customers, and stakeholders while achieving your promises if you follow these recommendations.
Strategies for Successful Communication When Rescheduling a Meeting
Rescheduling a meeting may be difficult, but excellent communication can help the process go more smoothly. Here are some pointers to assist you make the rescheduling process run as smoothly as possible:
- Provide Sufficient Notice: If you are unprepared or have a schedule difficulty, you should notify the attendees in advance of any rescheduling. This will assist to minimize any inconvenience.
- Create Your Own Email: Compose the email yourself to show participants that you value their time and are concerned about having to postpone. Be descriptive and specific in the subject line.
- Suggest a Different Meeting Format: If you are unable to attend in person, consider providing a video or phone call instead.
- Determine the Level of Urgency: Assess if the meeting may go as scheduled or if the issue is urgent enough to reschedule.
- Apologize Sincerely: Express your apologies and beg for forgiveness when postponing a meeting. Acknowledge that you care about the guests’ relationships.
- Demonstrate Your Appreciation: Thank your colleagues, boss, customers, or stakeholders who were unable to attend the meeting.
Meeting Rescheduling Email Examples
These are two emails that might be used to reschedule a meeting:
Last-minute cancellations
Hello there, team.
Is it feasible to postpone today’s meeting at a later day and time this week? I hate to cancel at the last minute, but [reason] has caused me to be unable to attend at the time we had originally arranged. I apologies for any trouble caused by this cancellation.
Considering the importance of [project name], I am available to speak with you over the phone or through Zoom this afternoon, and I will provide you a list of deliverables via email.
Thank you so much, and we’ll chat soon.
Rescheduling the meeting
Greetings, [Name],
I apologize for being unable to attend our planned meeting on [Original Meeting Date] due to [enter reason here]. Please accept my apologies for any trouble this may create.
I’d like to suggest rescheduling the meeting for [Proposed Meeting Day and Time], which should work for everyone. If the revised time does not work for you, please let me know so that we may consider other choices. Instead, maybe we can arrange a phone or video chat.
I recognize that this may be inconvenient, and I apologize for any annoyance or inconvenience. I am determined to find a solution that works for everyone and appreciate your patience. Please let me know what you think about the planned meeting time, and I hope to hear from you soon.
Best wishes, [Your Surname]
Meeting Rescheduling: How to Communicate Successfully with Your Team
Rescheduling a meeting might be difficult, but good communication can assist. Here are some pointers on how to communicate effectively when postponing a meeting:
Provide plenty of time
When postponing a meeting, providing enough notice is critical. This demonstrates to your coworkers that you respect their time and are thoughtful of their schedules.
Email rescheduling
Here are some email samples to help you reschedule by email:
- Last-minute cancellation
Hello there, team. I’m sorry to notify you that I will be unable to attend our arranged meeting today. Please accept my apologies for any trouble this may create. If this works for you, I am willing to meet again at [time] on [day]. If not, please let me know your availability or the best time and day for you. Thank you very much, and I look forward to speaking with you soon regarding [reason for meeting].
Cancelling Due to Unexpected Absence from Work
[Your surname] Cancelling Due to Unexpected Absence from Work
Hi, [name of attendee], I’m contacting to let you know that our meeting set for [time] on [day] must be delayed due to unexpected circumstances [or particular reason]. Please accept my apologies for any trouble this may create. Is it possible to reschedule for [time and date]? Please let me know if there is another time that works better for you. Thank you for your patience. [Your surname]
Rescheduling a meeting may be difficult, but with efficient communication and the appropriate attitude, you can make the process as painless as possible. Ensure to offer plenty of notice before postponing, and utilize email samples to help you communicate effectively and professionally. You can maintain strong connections with your coworkers, customers, and stakeholders while achieving your promises if you follow these recommendations.
Effective Communication When Rescheduling a Meeting
Apologizing for Postponing a Meeting
I apologize for being unable to attend our planned meeting on [Original Meeting Date] due to [enter reason here]. Please accept my apologies for any trouble this may create. I’d like to schedule the meeting for [Proposed Meeting Day and Time]. Please let me know whether this works for you, and I’ll ensure that everyone else confirms. If the revised time does not work for you, please let me know so that we may consider other choices. Instead, maybe we can arrange a phone or video chat. Again, I apologize for any delay and appreciate your patience. Best wishes, [Your Surname]
It might be difficult to reschedule a meeting, but with excellent communication, you can guarantee that everyone involved is on the same page. You may help the process go as smoothly as possible by composing the email yourself, being specific in the subject line, and providing alternate channels of contact. Remember to keep your colleagues’ schedules in mind and to be flexible in finding a solution that works for everyone.
Strategies for Successful Communication When Rescheduling a Meeting
Rescheduling a meeting may be a challenging undertaking, but good communication can make the process go more smoothly. Here are some pointers to assist you make the rescheduling process run as smoothly as possible:
- Suggest a Different Meeting Format: If the meeting can be held in a format that better meets your requirements, such as a video or phone conference, request that the meeting be moved to a different platform. If there are urgent action items to delegate, try sending an email detailing the conversation points and action items, and indicating that you will follow up shortly with further specifics. Another option is to have an asynchronous meeting and allow your peers to asynchronously submit their talking points and action items to a shared note.
- Suggest a Different Meeting Time and Date: Use a scheduling assistant to recommend a time and date that fits for everyone’s schedule when rescheduling a meeting. Note in your email that you have evaluated everyone’s availability but are open to recommendations if their calendars aren’t up to date. If you let the guests choose an alternative time, make sure your calendar has enough open space to accommodate their recommendations.
- Apologize Sincerely: When postponing a meeting, a genuine apology may go a long way. When applicable, acknowledge in your email that you made a mistake or explain why you had to postpone. This might assist to alleviate any stress created by canceling or postponing.
Meeting Rescheduling Email Examples
These are two emails that might be used to reschedule a meeting:
- Last-minute cancellations:
Hello there, team. Is it feasible to postpone today’s meeting at a later day and time this week? I hate to cancel at the last minute, but [reason] has caused me to be unable to attend at the time we had originally arranged. I apologies for any trouble caused by this cancellation. Considering the importance of [project name], I am available to speak with you over the phone or through Zoom this afternoon, and I will provide you a list of deliverables via email. Thank you so much, and we’ll chat soon.
Tips for Rescheduling a Meeting
Introduction
When you need to postpone a meeting, being able to communicate effectively may help lessen any guilt or worry that comes with it. Life is unpredictable, and occasionally events emerge that make sticking to a set schedule difficult. You can guarantee that everyone is on the same page and minimize any annoyance caused by a change in plans by learning to communicate with your coworkers.
Strategies for Successful Communication When Rescheduling a Meeting
Rescheduling a meeting might be difficult, but with effective communication, it can be a simple procedure. Here are some pointers to assist you properly communicate when postponing a meeting:
- Provide Sufficient Notice: When postponing a meeting, it is critical to provide enough notice. This demonstrates that you appreciate your colleagues’ time and are considerate of their schedules.
- Apologize Sincerely: Express your apologies and beg for forgiveness when postponing a meeting. This might assist to alleviate any stress created by canceling or postponing.
- Determine the Level of Urgency: Determine the severity of the problem. It’s never too late to reschedule if you or a loved one becomes unexpectedly unwell or in danger. But, if the issue is less urgent, assess if the meeting may go as scheduled.
- Offer an Alternative Meeting Format: If you are unable to attend a synchronous meeting, an asynchronous meeting might be proposed as an alternative.
Meeting Rescheduling Email Examples
Here are some email samples to help you communicate successfully with your coworkers when rescheduling a meeting:
- Last-minute cancellation: “Hello there, team. I’m sorry to notify you that I will be unable to attend our arranged meeting today. Please accept my apologies for any trouble this may create. If this works for you, I am willing to meet again at [time] on [day]. If not, please let me know your availability or the best time and day for you. Thank you very much, and I look forward to speaking with you soon regarding [reason for meeting].”
- Asynchronous Meeting Proposal: “Hello there, I hope everything is going well for you. Sadly, due to some unanticipated work-related duties, I will be unable to attend the meeting as planned. As a result, I recommend that we change the meeting to an asynchronous style so that I may continue to express my views and ideas. We may establish a deadline for everyone to submit their thoughts, and the meeting organizer can then summarize the debate. Please let me know if this plan works for you and if you have any more format recommendations. Thank you, and have a wonderful day. [Your surname]”
Conclusion
Proceed with caution. Remember that unanticipated situations do occur, and it is OK to postpone a meeting. What matters most is how you handle the circumstance. You can maintain excellent connections with your coworkers while achieving your obligations if you follow these recommendations. By being honest, apologizing, and providing as much notice as possible, you can postpone a meeting without generating unnecessary stress or annoyance for yourself or your coworkers.
Tips for Rescheduling a Meeting
Introduction
Rescheduling a meeting can be a challenging and stressful experience, but it’s essential to do so with grace and professionalism. In this article, we’ll explore some helpful tips on how to reschedule a meeting effectively.
Strategies for Successful Communication When Rescheduling a Meeting
Rescheduling a meeting may be difficult, but with efficient communication, it can help the process go more smoothly. Here are some pointers to assist you in making the rescheduling process run as smoothly as possible:
- Provide sufficient notice
- Apologize sincerely
- Determine the level of urgency
- Offer alternatives
- Express gratitude
Meeting Rescheduling Email Examples
Here are some email samples that might be used to reschedule a meeting:
- Last-minute cancellations
Hello there, team. Is it feasible to postpone today’s meeting at a later day and time this week? I hate to cancel at the last minute, but [reason] has caused me to be unable to attend at the time we had originally arranged. I apologies for any trouble caused by this cancellation. Considering the importance of [project name], I am available to speak with you over the phone or through Zoom this afternoon, and I will provide you a list of deliverables via email. Thank you so much, and we’ll chat soon. - Cancelling due to unexpected absence from work
Hi, [name of attendee], I’m contacting to let you know that our meeting set for [time] on [day] must be delayed due to unexpected circumstances [or particular reason]. Please accept my apologies for any trouble this may create. Is it possible to reschedule for [time and date]? Please let me know if there is another time that works better for you. Thank you for your patience. [Your surname] - Cancelling because of a scheduling conflict
Hello and good afternoon, I’m writing to inform you that owing to an unanticipated schedule problem, I will be unable to attend our meeting. Meeting concerning [project name or reason for meeting] is important to me, and I am willing to reschedule to [time] on [day] if this is convenient for you. If so, please propose another time and day this week that is more convenient for you. Please accept my sincere apologies for any inconvenience. Thank you, and have a wonderful day. [Your surname] - Asynchronous meeting proposal
Hello there, I hope everything is going well for you. Sadly, due to some unanticipated work-related duties, I will be unable to attend the meeting as planned. I would, however, want to engage in and add to the conversation. As a result, I recommend that we change the meeting to an asynchronous style so that I may continue to express my views and ideas. We may establish a deadline for everyone to submit their thoughts, and the meeting organizer can then summarize the debate. Please let me know if this plan works for you and if you have any more format recommendations. Thank you, and have a wonderful day. [Your surname]
- Last-minute cancellations
Conclusion
Remember that things don’t always go as planned, and it’s okay to reschedule a meeting if necessary. However, it’s important to do so with professionalism and consideration for your colleagues’ time. By providing sufficient notice, apologizing sincerely, and offering alternative meeting formats, you can make the process go more smoothly. And don’t forget to express your gratitude for your colleagues’ understanding and flexibility. With these tips and email examples, you can reschedule a meeting with ease and maintain positive relationships with your colleagues.
FAQ:
Q: What is the most important thing to keep in mind when rescheduling a meeting?
A: Providing sufficient notice is critical when rescheduling a meeting.
Q: How can I apologize for postponing a meeting?
A: A genuine apology can go a long way in alleviating any stress caused by canceling or postponing. Be sincere and specific in your apology.
Q: What should I do if I cannot attend a synchronous meeting?
A: Consider proposing an asynchronous meeting format as an alternative.
Q: How can I offer alternatives when rescheduling a meeting?
A: Offer to reschedule at a different time and date or propose a different meeting format that better meets your needs.
Q: What should I include in a rescheduling email?
A: Be specific in your subject line and provide alternate channels of contact. Keep your colleagues’ schedules in mind and be flexible in finding a solution that works for everyone.